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Privacy Policy

Privacy Policy | FairJourney Biologics

FairJourney Biologics & The Antibody Series' Websites

Last updated: December 2025

1. Introduction

FairJourney Biologics, S.A. (“we”, “our”, “us”) understands that your personal information is valuable and that you care about how it is used. This Privacy Policy explains how we collect, hold, and use personal data of individuals interacting with our websites, employees, or representatives, whether in person, over the phone, by email, or other written communication.

This policy applies to all websites operated by FairJourney Biologics, including:

It also covers interactions through job applications, event registrations, inquiries, newsletters, and other services.

2. Personal Data that we collet

a) Provided Information

We collect personal data when you:

  • Contact us for information or services
  • Enter into contracts with us (as client, supplier, or partner)
  • Apply for a job, either via our website or in person
  • Register for our annual event

Types of data collected include:

  • Name, email, phone number, address, company/institute affiliation
  • Professional information, CV, cover letters, recruitment-related data
  • Optional information you choose to provide (e.g., dietary restrictions, accessibility needs)
b) Passive Information

We collect limited technical data to ensure website functionality, including:

  • IP address, browser type, device type, pages visited, time spent on site

We use only strictly necessary cookies for website functionality

3. Purposes and Legal Basis for Processing

We process personal data for the following purposes:

  • Responding to inquiries and contacts – legitimate interest
  • Storing contact data in our backend systems – legitimate interest
  • Website analytics and performance measurement – consent
  • Lead identification and B2B analytics – consent
  • Sending newsletters and communications – consent
  • Recruitment and job applications – pre-contractual steps / legitimate interest
  • Event registration and communication – consent / legitimate interest
  • Documenting activities (meetings, agreements, logistics) – legitimate interest
  • Settlement of transactions (payment, invoicing, contract management) necessary for contract

You may withdraw your consent at any time where processing is based on consent.

4. Analytics, Communication, and Third-Party Tools

We use analytics, communication, marketing, and productivity tools to operate our websites, manage communications, analyse usage, and support our business and event activities.

These tools may include website analytics services, email and newsletter platforms, event registration and form tools, customer relationship management systems, and professional or social media platforms.

Such tools may process technical and usage data, including IP addresses, device information, browser data, and interaction data.

Where required by law, these tools are only activated after your consent through our cookie consent mechanism.

We use strictly necessary cookies for website functionality. Additional analytics, personalization, and marketing cookies are only placed after consent.

5. Recruitment Data

For job applications:

  • Data is used solely to manage recruitment, assess suitability, and, if applicable, respond to legal claims
  • Special category data (ethnicity, religion, sexual orientation) will never be requested; if voluntarily provided, it is handled with additional care
  • Unsuccessful applicants’ data may be retained for future opportunities, with prior consent, and can be withdrawn at any time

6. Data Sharing

We do not sell or rent personal data.

We may share personal data with trusted third parties where necessary to operate our websites, manage communications, deliver events, or fulfil contractual or legal obligations. These may include:

  • IT, hosting, analytics, and security service providers
  • Communication, newsletter, and marketing platforms
  • Event management and registration service providers
  • Professional and social media platforms
  • Legal, consulting, and advisory services
  • Public authorities where required by law

Some third parties may combine information relating to your use of our websites with other information you have provided to them or that they have collected from your use of their services.

All third parties are required to process personal data in accordance with GDPR and applicable data protection laws, and only for the purposes for which it was shared.

For recruitment, if hired, some data may be shared to comply with legal obligations (Portuguese Tax and Customs Authority, Social Security, Occupational Health, Insurance, lawyers).

7. Legal Disclosure

We may disclose personal data to:

  • Comply with a legal obligation
  • Respond to governmental investigations
  • Detect or prevent fraud, security vulnerabilities, or technical issues

8. Information Security

We take appropriate technical, organizational, and administrative steps to protect personal data from unauthorized access, loss, misuse, or destruction. While we strive for strong protection, no system can guarantee absolute security.

9. Data Retention

Personal data is kept only as long as necessary for the purpose and to meet regulatory requirements:

  • Accounting and contractual records: 12 years
  • Human resources records: minimum 5 years
  • Recruitment data: retained with consent for future opportunities

10. Your Rights

You have the right to:

  • Receive clear information about how we use your data
  • Access, correct, or update your personal data
  • Request deletion (“right to be forgotten”)
  • Restrict processing of your data
  • Withdraw consent at any time
  • Lodge a complaint with CNPD (Comissão Nacional de Proteção de Dados)

To exercise your rights, contact: dataprotection@fjbio.com

11. Contact

For privacy-related inquiries, please contact:
Email: dataprotection@fjbio.com
Address: Rua de Delfim Ferreira 760, 4100-199 Porto, Portugal