Logistics Administrative

Our Organization

FairJourney Bio is a globally recognized life sciences company specializing in antibody discovery, engineering, characterization, and production. We proudly serve leading pharmaceutical companies and top-tier biotech firms across the U.S., Europe, and Asia. Our cutting-edge facilities are based in Porto, Portugal, Cambridge, United Kingdom and San Diego, United States, where innovation and scientific excellence drive every project. For more information, please visit FairJourney Bio (fjbio.com).

The Role

The logistics administrative provides administrative and operational support to the Logistics Division, ensuring the efficient management of infrastructure, maintenance contracts, security and cleaning services and associated suppliers. The role ensures compliance with contractual obligations, regulatory requirements, service quality standards and internal procedures, while supporting the smooth operation of the organization’s facilities. The administrative role involves monitoring the life cycle of agreements, ensuring legal compliance, operational efficiency, and the fulfilment of contractual obligations between the company and maintenance providers. This professional acts as a bridge between the operational needs of the company and the service providers, ensuring that assets (equipment, infrastructure) operate at maximum performance and minimum downtime.

Key Responsibilities

Administrative Management

• Prepare, process, register and archive documentation related to the Logistics Division.

• Maintain and update administrative databases, records and tracking systems.

Document and Legal Management

• Monitor the lifecycle of maintenance and service contracts, ensuring compliance with contractual obligations and renewal deadlines.

Supplier Management

• Managing the supplier approval process, tracking deadlines, and support tendering, quotation and procurement processes.

Performance Monitoring

• Tracking the execution of maintenance contracts, checking whether the scheduled services prevent unexpected downtime and improve productivity.

Financial Control

• Verify invoices against contracted services, work orders and agreed pricing.

• Support budget monitoring and expenditure tracking within the Logistics Division.

• Monitor contract values, renewal costs and service-related expenditures

Cleaning Services Support

• Assistance in administrative management of cleaning contracts and service providers.

• Record and follow up on cleaning-related incidents, complaints and corrective actions.

• Communication and Support

• Acting as a technical and administrative contact point between the parties, promoting dialogue for problem resolution.

Building Infrastructure and Security Support

• Support infrastructure improvement and refurbishment projects.

• Support space management activities, office relocations and infrastructure-related projects.

• Assistance in activities related to physical security services.

Your Profile

• Vocational qualification, diploma or degree in Business Administration, Logistics, Facilities Management, or a related field.

• Proven experience in administrative support and contract management.

• Experience managing suppliers and external service providers.

• Solid background in facilities and infrastructure administration.

• Experience in budget monitoring and invoice control.

• Proficiency in Microsoft Office Suite, particularly Excel.

• Familiarity with ERP, CMMS, or facilities management systems is a plus.

• Strong organizational and planning abilities.

• High attention to detail and accuracy.

• Analytical mindset with strong reporting capabilities.

• Effective communication and stakeholder management skills.

• Ability to manage multiple priorities in a fast-paced environment.

• Customer- and service-oriented approach.

• Team player with strong problem-solving skills.

We Offer

• Integration in a highly motivated team

• Working in an international environment

• Employee benefits package

• Career development

If you’re ready to take the next step in your career path, we’d love to hear from you.

Deadline for applications: 30 September 2026